Provide qualified architectural/engineering firms or individuals to provide comprehensive design, planning, and construction administration services for the renovation of the central library facility, modernize the facility's aging infrastructure, optimize interior spaces for modern library operations, provide flexibility for future operation, and achieve high-level environmental sustainability while strictly respecting the building s historic fabric.
The scope of services generally includes, but is not necessarily limited to demolition, removal and reinstallation of existing and new fixtures, cutting and patching, repair of masonry walls affected by demolition related to the work, removal of existing flooring and base, installation of new finishes, protection of building hvac systems, hepa air cleaner runs on site to keep dust remediated. See attached file.
Sole Source:If proprietary or continuity/compatibility is required, work with Purchasing to draft the written determination per city code.
Coops:Frequently procures through Sourcewell, OMNIA Partners, and NASPO ValuePoint; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
The City of Charlottesville has used cooperative purchasing and lists coops on its Pavilion platform. Reach out to your Starbridge contact to gain access through the Starbridge reseller & contract-vehicle platform.
Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
City of Charlottesville Contracts
Track vendor wins and renewal opportunities
PMA Management Corp. at City of Charlottesville
Effective: Jul 1, 2023Expires: Sep 30, 2026Expiration date locked.
This contract between the City of Charlottesville and PMA Management Corp. establishes an agreement for the administration of workers' compensation claims and related services. The initial service period begins July 1, 2023, and can extend up to July 1, 2028, through renewals. PMA will provide comprehensive claims handling, medical management (PMAcare+), risk control services, and access to their Risk Management Information System (RMIS). Compensation is based on a 'Life of Contract Per Claim' model, with estimated annual fees for claims and additional services billed as incurred. The contract outlines detailed terms for service scope, payment, confidentiality, and termination.
PMA Management Corp. at City of Charlottesville
Effective: Oct 1, 2023Expires: Sep 30, 2026Expiration date locked.
This contract outlines an agreement between the City of Charlottesville, Virginia, and PMA Management Corp. for the administration of workers' compensation claims and related services. The agreement commences on October 1, 2023, for an initial one-year term, with the option for up to six additional one-year renewals. Compensation, detailed in Exhibit 1 and Exhibit 2, includes an estimated first-year cost of $29,555 based on projected claim volumes, alongside various per-claim and per-service fees for different types of claims, managed care, Medicare solutions, risk control, and other services. The contract also covers extensive terms regarding scope, compliance, indemnification, insurance, payment procedures, and termination conditions.
PMA Companies at City of Charlottesville
Effective: Jul 1, 2023Expires: Sep 30, 2026Expiration date locked.
This document is Contract Modification #7, an Extension #1, for Contract Number 4600001345 between the City of Charlottesville and PMA Companies for Third Party Claim Administrative Services. The extension is effective from July 1, 2023, through October 1, 2023. All terms and conditions of the original contract remain in effect, with specific pricing for the 90-day extension detailed in Attachment A, amounting to a total of $7,395 for prorated claims and fees during this period. The document also includes a comprehensive fee schedule for other services.
PMA Companies at City of Charlottesville
Effective: Oct 1, 2023Expires: Sep 30, 2026Expiration date locked.
The City of Charlottesville has entered into a value contract (No. 4600002101) with PMA Companies for the administration of Workers' Compensation Claims and related services. The contract is effective from October 1, 2023, to September 30, 2024, with provisions for up to six one-year renewal options. It references a previous RFP and a formal two-party contract.
PMA Management Corp. at City of Charlottesville
Effective: Jan 1, 2026Expires: Sep 30, 2026Expiration date locked.
PMA Management Corp. is notifying clients of a change to their Claims Indexing services, effective January 1, 2026. The new pricing will be a one-time fee of $23.50 per claim or per loss line queried, with no additional charges for subsequent queries of the same Workers' Compensation or Casualty loss lines.
Early Buyer Signals
Board meetings and strategic plans from City of Charlottesville
The board discussed logistics for an upcoming retreat, including location selection and facilitator engagement. Members reviewed additions to the board calendar, highlighting community outreach events such as scheduled visits to The Haven and Boys and Girls Club, as well as comstat meetings. The discussion also covered member experiences from recent police ride-alongs and established the proper protocol for submitting formal commendations for police officers to the Chief. Furthermore, the board evaluated strategies for maintaining consistent engagement and building trust with community members through ongoing outreach initiatives.
Ccs School Board Budget Work Session
Date: Oct 8, 2026Type: Meeting mention
The board received a presentation regarding a comprehensive compensation study for administrative staff. Key discussions focused on an assessment of internal and external equity, benchmarking results against peer organizations, and the comparative compensation gap between teachers and administrators. Additionally, the board evaluated a proposed administrative pay plan featuring new grade structures and discussed the potential costs and implications of different implementation models for salary adjustments.
Charlottesville Redevelopment and Housing Authority Board Meeting
Key Contacts
Public-sector contacts connected to City of Charlottesville.
Who manages procurement and purchasing for the City of Charlottesville?
Procurement is a division of the City of Charlottesville’s Finance Department. The Procurement Division administers purchasing, solicitations, contract administration, and vendor relations; contacts and staff information are available on the City’s Procurement web page.
Where does the City of Charlottesville post bids and RFPs?
The City of Charlottesville posts solicitations through the OpenGov Procurement portal. Visit the City’s Bids & Proposals page for links and instructions to access posted solicitations and related documents.
How do vendors complete vendor registration with the City of Charlottesville?
Vendors register using the City of Charlottesville’s Vendor Registration page and the OpenGov Procurement vendor-management portal. Use the Vendor Registration link on the City site and follow OpenGov instructions to create a vendor profile and participate in solicitations.
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The board addressed several key resolutions, including the sale of a property on 10th Street Southwest, the demolition and disposition application for West Haven phase one, and the acquisition of multiple residential parcels for affordable housing. Operational reports covered public housing waitlists, eviction data, and the Housing Choice Voucher program. Additionally, the meeting included updates on resident services initiatives, such as community event planning and safety drills, as well as a financial report regarding audit preparation. The session concluded with a closed meeting to discuss personnel matters and litigation.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
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Track City of Charlottesville meetings, strategic plans, and budget discussions before the public bid appears.
What products and services does the City of Charlottesville procure?
The City of Charlottesville procures commodities (goods), services, construction, and professional services. These categories are administered by the Procurement Division and are reflected in posted solicitations and procurement notices.
Does the City of Charlottesville use cooperative purchasing or piggyback contracts?
Cooperative purchasing authority for the City of Charlottesville is governed by the Virginia Public Procurement Act, as referenced in the City Code. See the City Code and the City’s Procurement pages for any specific cooperative agreements or available contract vehicles.
What procurement requirements does the City of Charlottesville publish for vendors?
The City of Charlottesville posts solicitation-specific vendor requirements (insurance, bonds, licensing, forms) on each solicitation in its OpenGov portal. Vendors must review individual solicitation documents in OpenGov for required compliance terms and submission instructions.
How does the City of Charlottesville approve procurement contracts and awards?
The City of Charlottesville’s Procurement Division in the Finance Department administers procurements under the City Code and the Virginia Public Procurement Act. Procurement implements solicitations, award recommendations, and contract execution according to those legal and local procedural frameworks.
Where can vendors find procurement policies and standard terms for the City of Charlottesville?
Vendors can find procurement policies, bidding thresholds, and standard contract terms on the City of Charlottesville’s Procurement and Bidding Process pages and in the City Code. Those sources describe purchasing procedures and vendor obligations under applicable state law.
