Emergency Management Software RFPs, Pre-RFP Signals and Bid Opportunities
See emerging pre-RFP opportunities from public-sector buyers this week based on contract renewal timing, meetings and job changes, and paired with verified contact info.
- City Council reviewed a consultant's 10-year organizational study recommending a split of public works and engineering into separate departments.
- The consultant recommended hiring a GIS engineering technician to build a solid GIS foundation and support a street rating program and capital improvement plan.
- The consultant advised building an asset management system with a work order system, tied to GIS, to improve communication and coordination.
- Public works and engineering operations were characterized as reactive, doing minimums and keeping up, with key decisions urged sooner rather than later.
- Otero County's proposed 2026 Community Wildfire Protection Plan identifies gaps in multi-agency coordination, situational awareness, and water supply mapping, with proposed programs to address them.
- The plan includes a project to develop a coordinated, GIS-based inventory of water supplies, documenting the need for better data integration in operational planning.
- It calls for a Wildfire Exercise and Multi-Agency Coordination Program, including a multi-year exercise program to improve interagency coordination.
- The plan proposes a Pre-Incident Data Integration and Mapping Initiative to compile integrated geospatial data layers for…
- CPS Energy's board requested and received an operational assessment of the August 28th storm response, which identified gaps in damage assessment and mutual aid coordination.
- The utility acknowledged that information and capabilities were spread across many organizations and that emergency management partners need a more granular, area-based view of prolonged outages.
- The board directed follow-up actions, including a 60-day review of critical care program enrollment and efforts to automate consistency between CPS Energy's customer list and the state emergency list.
- Leadership committed to incorporating lessons learned into future…
- The City Council is considering a $82,912 fire department command vehicle purchase to fix incident command and communications failures surfaced during recent multi-alarm fires, with a motion recommended for approval.
- Fire department leaders report that Car 9 is not configured for incident command, forcing commanders to juggle portable radios, lack workspace for accountability, and lose situational awareness during growing incidents.
- During a recent incident, crews had to resort to face-to-face and shouted communications because the existing setup failed, underscoring the operational breakdown the command vehicle is meant to solve.
- Hurricane Helene's 2024 communications failures, including 75% of cell sites down and mutual aid requests taking up to seven weeks, exposed severe regional coordination gaps.
- The resulting resiliency plan, funded by the Appalachian Regional Commission, identifies 42 solutions across eight goals, including a central Regional Emergency Communications Coordination Framework.
- One goal specifically proposes creating a shared incident communications dashboard or hub, such as a WebEOC/NC 211 integration, for regional situational awareness and resource tracking.
- The plan outlines a three-phase implementation roadmap, starting with the…
This document outlines an amendment and renewal of a Master Maintenance Agreement between the State of Ohio (specifically DAS-Administrative Services) and Tyler Technologies, Inc. for software maintenance and support. The current renewal period is effective from August 31, 2026, to September 30, 2027, and is identified as an amendment to the original State Contract Number MMA7505-2. The document also lists previous amendments and renewal details.
This document, Amendment No. 1, renews the existing 'FDVA VETERANS BENEFITS INFORMATION SYSTEM' agreement (FDVA-SSN-21-012S) between the State of Florida, Department of Veterans' Affairs (FDVA) and Tyler Technologies, Inc. for an additional three-year term. The renewed agreement will now expire on June 8, 2027. Pricing for this extended term is to be found in 'Exhibit-E' of the original agreement, and all other terms remain in full force.
How to use pre-RFP signals
1. Shape the requirement
When you see a budget allocation or strategic plan mention, the agency is just beginning to define their need. Engage now to help write the specs before the RFP goes public.
2. Time your outreach
Don't cold call into the void. Use contract expiration signals to reach out to buyers exactly when they are unhappy with their incumbent or preparing to renew.
3. Arm your SDRs
Replace generic "checking in" emails with hyper-specific context. Reach out referencing their exact meeting minutes, named decision-makers, and approved budget line items.
FAQs
What is a pre-RFP signal for emergency management software?
A pre-RFP signal is a public-record indicator that a buyer is moving toward a emergency management software purchase before they've issued an RFP. Starbridge tracks six categories: meeting mentions, budget allocations, contract expirations, grant awards, leadership changes, and strategic plans.
How early does Starbridge detect emergency management software demand?
Six to eighteen months before a formal RFP, on average. The earliest signals are usually board meeting mentions or budget line items.
What sources does Starbridge monitor?
Get your 10 highest-intent accounts
Share your ICP and we will surface 10 ready-to-buy accounts using buying signals, competitor contracts, and procurement activity for free.
This contract between the Florida Department of Veterans' Affairs (FDVA) and Tyler Technologies, Inc. (Contract No. FDVA-SSN-21-012S) is for the continued provision of the Tyler VetraSpec veterans benefits information system. The agreement commenced on June 9, 2021, for an initial three-year term, with an option for a three-year renewal, potentially extending until June 8, 2027. The contract outlines the scope of services, general terms, payment conditions, and includes detailed exhibits for general conditions, business associate agreements, HIPAA compliance, statement of work, and price schedules. The total for the initial three-year term is $137,688.00, and an optional renewal term could total $146,976.00. The contract specifies a "total contract sum not to exceed" $284,664.00. The system supports veterans' claims management and data security for FDVA users and authorized County Veteran Service Officers.
- City Council reviewed a consultant's 10-year organizational study recommending a split of public works and engineering into separate departments.
- The consultant recommended hiring a GIS engineering technician to build a solid GIS foundation and support a street rating program and capital improvement plan.
- The consultant advised building an asset management system with a work order system, tied to GIS, to improve communication and coordination.
- Public works and engineering operations were characterized as reactive, doing minimums and keeping up, with key decisions urged sooner rather than later.
- The council member who championed the review called it 'step one' of a longer process, with next steps on affordability and timing still to be determined.
- No vendor has been selected and no specific software investment has been committed, leaving the procurement decision open.
- Otero County's proposed 2026 Community Wildfire Protection Plan identifies gaps in multi-agency coordination, situational awareness, and water supply mapping, with proposed programs to address them.
- The plan includes a project to develop a coordinated, GIS-based inventory of water supplies, documenting the need for better data integration in operational planning.
- It calls for a Wildfire Exercise and Multi-Agency Coordination Program, including a multi-year exercise program to improve interagency coordination.
- The plan proposes a Pre-Incident Data Integration and Mapping Initiative to compile integrated geospatial data layers for planning and response.
- The county commission agenda includes a request to approve the 2026 CWPP, but no decision on funding or software procurement has been made.
- CPS Energy's board requested and received an operational assessment of the August 28th storm response, which identified gaps in damage assessment and mutual aid coordination.
- The utility acknowledged that information and capabilities were spread across many organizations and that emergency management partners need a more granular, area-based view of prolonged outages.
- The board directed follow-up actions, including a 60-day review of critical care program enrollment and efforts to automate consistency between CPS Energy's customer list and the state emergency list.
- Leadership committed to incorporating lessons learned into future tabletop exercises and to working with community partners to improve shared situational awareness before the next event.
- The board requested an update on restoration analytics progress in light of an expected 'super El Nino' and potentially worse future weather events.
Public meeting minutes, board agendas, budget documents, contract expiration data, grant awards, public job postings, and leadership announcements across all 50 states.
Do I have to talk to sales to get the emergency management software report?
No. Enter your work email and the report is sent within minutes. A demo is optional.
What's in the free emergency management software report?
Ranked buyers with active emergency management software demand in your scope, open RFPs closing soon, expiring contracts with incumbent names, and verified buyer contacts.
How accurate are Starbridge's buyer contacts?
Validated against a 14,000-email test, Starbridge runs a 2% bounce rate. Comparable tools self-report 15 to 25%.
