The Town of Leesburg is soliciting bids for triennial and as-needed cleaning and disinfection of its water-distribution storage tanks. The work includes internal and external inspections and tank evaluation reports to help determine rehabilitation needs and plan routine tank draining and refilling. The listed tanks are CARR Tank 1, CARR Tank 2, Hospital Tank, Sycolin Tank, and Hogback Tank.
Provide snow and ice removal services from Town rights-of-way including streets, sidewalks and trails as well as Town property such as parking lots, the Town’s parking garage, the Town’s police station, etc.
Provide snow and ice removal services from Town rights-of-way including streets, sidewalks and trails as well as Town property such as parking lots, the Town’s parking garage, the Town’s police station, etc.
Sole Source:Only if the solution is truly proprietary or a non-substitutable component; otherwise pivot back to a coop.
Coops:Frequently procures through Sourcewell; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
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Town of Leesburg Contracts
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Virginia Association of Counties Group Self Insurance Risk Pool at Town of Leesburg
Effective: Jul 1, 2023Expires: Sep 30, 2026Expiration date locked.
This Member Agreement details the terms for a political subdivision, such as the Town of Leesburg, to participate in the Virginia Association of Counties Group Self Insurance Risk Pool (VAcorp). The agreement outlines the framework for joint self-insurance and risk pooling for comprehensive general liability, property, and other coverages. It specifies membership criteria, withdrawal procedures, governance by a Supervisory Board, the roles of an Administrator (VACO Services, Inc.) and a Service Agent (VACO Insurance Programs), financial contributions, assessments, claims handling, and fund management. The agreement is effective from July 1, 2023, and continues on a fiscal year basis (July 1 to June 30).
VIRGINIA ASSOCIATION OF COUNTIES GROUP SELF INSURANCE RISK POOL (VACoRP) at Town of Leesburg
Effective: Jul 1, 2023Expires: Sep 30, 2026Expiration date locked.
This Member Agreement formalizes the participation of the Town of Leesburg in the Virginia Association of Counties Group Self Insurance Risk Pool (VACORP), effective July 1, 2023. The agreement outlines the framework for joint self-insurance and risk pooling among political subdivisions, detailing membership, withdrawal conditions, governance by a Supervisory Board, and the roles of an Administrator and Service Agents. It covers financial obligations like contributions and assessments, claims processing, fund management, and risk management protocols for continuous membership, subject to annual fiscal period renewals and cancellation provisions.
Vacorp at Town of Leesburg
Effective: Jul 1, 2012Expires: Sep 30, 2026Expiration date locked.
This document is a Trust Agreement, effective July 1, 2012, establishing the VACORP LODA TRUST. It outlines the transfer of Line of Duty Act liabilities from various Virginia Counties, Cities, Towns, and Regional Jails (referred to as "Grantors" or "Members") to VACORP, which serves as the "Trustee." The agreement details the administration of claims, requirements for members to purchase liability insurance from the Trustee, and their obligation to make timely payments for insurance and claims. It also specifies the Trustee's powers, compensation structure, and procedures for member revocation and Trustee resignation.
VIRGINIA ASSOCIATION OF COUNTIES GROUP SELF INSURANCE RISK POOL (VACoRP) at Town of Leesburg
Effective: Jan 1, 2024Expires: Sep 30, 2026Expiration date locked.
This addendum formalizes the Workers' Compensation coverage under the existing Member Agreement for the Virginia Association of Counties Group Self Insurance Risk Pool (VACoRP). It establishes the terms for joint and several liability among Members for workers' compensation and certain employers' liabilities. Key provisions include membership criteria, limits of liability, rights for inspection of facilities and records, risk management responsibilities, exclusions for punitive damages, and rules governing disbursements from Group funds. The addendum is effective upon payment of the appropriate contribution.
Early Buyer Signals
Board meetings and strategic plans from Town of Leesburg
Town Of Leesburg Deferred Compensation Plan Board Meeting Minutes
Date: Feb 17, 2026Type: Meeting mention
The board meeting involved a presentation from Nationwide, covering the plan's transition, a quarterly report review, the utilization of retirement planning tools, and a potential plan enhancement regarding lifetime income investments. Additionally, a presentation from Bolton included a review of the 2026 fiduciary calendar, an analysis of market conditions, and recommendations for incorporating new collective investment trust options and target date funds into the plan, alongside a review of current fund performance.
Town of Leesburg Police - Directed Tow Advisory Board Regular Meeting Minutes
Date: Sep 23, 2026Type: Meeting mention
The board conducted an election for the position of Chairman, with David Butcher assuming the role. The meeting included the adoption of a meeting schedule based on as-needed sessions. There was a detailed review of Freedom of Information Act (FOIA) requirements for board members, including a discussion on the provision of town email addresses. Furthermore, the board deliberated on the Request for Proposal regarding the enforcement of tow service rates, ultimately reaching a consensus to pursue a contract or service agreement rather than a town ordinance.
Town Of Leesburg Tree Commission Meeting Minutes
Key Contacts
Public-sector contacts connected to Town of Leesburg.
Who manages procurement policies and purchasing for Town of Leesburg?
The Town of Leesburg's Procurement Office is within the Finance Department and the town operates under a Council‑Manager form of government; the Chief Procurement Officer is Octavia Andrew. See the Finance/Procurement page for office contacts and organizational context.
Where does Town of Leesburg post bids and RFPs?
The Town of Leesburg posts solicitations on its Bid Board page and on the Vendor Registry e-procurement portal (vrapp.vendorregistry.com). Vendors must register on the Vendor Registry/Bid Board to receive addenda and solicitation updates.
How do vendors complete vendor registration with Town of Leesburg?
Vendors should complete Commonwealth of Virginia eVA vendor registration and register their business on the Town of Leesburg Bid Board via the Vendor Registry portal. The Town also posts vendor verification contact information on its Accounting/Vendor Verification page.
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The Commission discussed several key items regarding tree maintenance and community outreach. Highlights included updates on public concerns such as oak mites and Beech Leaf Disease, along with status reports on local grant funding and utility line clearance projects. Subcommittees provided updates on 'Adopt-A-Spot' maintenance and plans for a future public outreach brochure regarding tree benefits. Old business focused on the maintenance of the Tree Walk of Historic Leesburg and future strategy for tree canopy expansion. New business involved planning for upcoming events and coordinating landscaping maintenance and reforestation projects.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
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Track Town of Leesburg meetings, strategic plans, and budget discussions before the public bid appears.
What vendor requirements does Town of Leesburg publish for vendors?
The Town of Leesburg requires vendors to follow each solicitation's instructions and review solicitation documents for required forms and terms such as insurance, bonding, and licensing where specified. Maintain eVA registration and consult the Bid Board solicitation pages for solicitation‑specific requirements.
How does Town of Leesburg approve procurement contracts and awards?
The Town of Leesburg's Finance Department Procurement Office administers contract awards, and procedural approval steps and signature authority are documented in the Town of Leesburg Procurement Policies and Procedures Manual. Vendors should consult that manual or contact the Procurement Office for routing details.
Where can vendors find procurement policies and standard terms for Town of Leesburg?
The Town of Leesburg Procurement Policies and Procedures Manual (dated January 11, 2022) is available from the Town of Leesburg Finance/Procurement page. It contains procurement rules, standard contract terms, and procedural guidance for vendors and staff.
